Assess the General Physical Conditions of The Property as it Currently Exists and Note Any Deficiencies.

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A PCA is a crucial bit of reporting that is done by your commercial building consultant after he or she has organized the right people to come and assess your individual building systems. The first stage is the assessment itself, where the general physical conditions of the property are inspected and recorded.

The guidelines for performing these important checks are as follows: Your teams will need to identify significant deficiencies, defects, or deferred material or maintenance code violations. This will be done by survey, which will run through a specific checklist of details to ensure maximum inspection potential.

A visual survey will then become the source for review documents, which contains the research and findings of the survey for the property investor or lender to use. As well as determining these blatant faults, your commercial building consultant will also need to prepare a cost estimate for these deficiencies so that they can be fixed.

Once the cost estimates are done and they are assumed to be accurate, a replacement reserve schedule is mocked up. Then the written report is compiled for the benefit of the property investor so he or she will be able to gauge the overall condition of the building. Photos, data, recommendations, and opinions are all included in the report.

The commercial building consultant is not expected to do intense

The commercial building consultant is not expected to do intense calculations or to remove or clean any materials off the premises. They are, however, expected to perform these actions:

  • Do a complete walk around visual survey
  • Record any material building code violations of systems, items, or design that are always readily apparent in a brief visual survey
  • Take measurements and system counts so that they can explain or at least justify why they have estimated the costs that they have prepared for their client
  • Randomly use equipment, systems, and fixtures that are used often by building tenants. This is done to test operability and usability.

A significant amount of research goes along with inspection and testing. Your commercial building consultant should provide you with all the documentation and advice that you need. Conduct research on tenants, friends of tenants, building managers, maintenance people—anyone you can.

If this means interviewing people for answers, then do it. Take a close look at the historical records of the building, and see its repair timeline. How have improvements or replacements lasted in this building? Can you see a trend that indicates where or how you can save money?

Also get your commercial building consultant to take a long look at your maintenance reports or logs, certificates of occupancy, warranties, safety records, and inspection reports. Put these all together and you’ll begin to get a total view of the investment that the investor is about to make. 

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